Microsoft has developed a word processor, i.e. Microsoft Word in 1983. Microsoft word is one of the utility tools of Microsoft Office Suite. You can make your word file more interactive by inserting illustrations, links, videos, text and many more in your word file. MS Word is commonly used for writing resumes, letters, research documents, reference documents and literary arts.
MS Word file can be in two formats, i.e. .doc and .docx. The extension, .doc is used in Word 97 and its earlier versions for Windows & Word 98 and its earlier versions for Mac OS. Later versions of Windows and Mac OS saves word file in .docx extension. Other Word file formats are:
- .dot – Word template
- .dotm – Word macro-enabled template (macros & scripts)
- .dotx – Word template
- .docm – Word macro-enabled document (macros & scripts).
Microsoft Word offers you the best enhanced features for creating a quality document. Document in MS Word can be finely formatted and can be written efficiently. Other functions include text editing, checking spellings, thesaurus function, checking grammar, cross-referencing, mail-merging and many more.
Microsoft Word is one of the most commonly used utilities in today’s date. MS Word is capable of serving the users with multiple functions. Even though this useful application is very reliable, but a single mistake can also corrupt the MS Word file. Corrupted files do not work properly. These can be files that you use regularly.
Error messages are flashed when a file becomes inaccessible. List of some common errors are:
- “Word was unable to read this document. File is corrupted.”
- “Word cannot open the document”
- “Word document is corrupted”
- “Invalid document name or path”
- “Word document cannot be opened: user does not have access privileges”
Get some tips to save file in case of crash
You must be familiar with free and inbuilt solution to repair Office documents. Method to recover crashed document is different. Application or file crashes occur when closed haphazardly without saving the content. Crashes also happen when system power knocks off.
While working on Word document, turn on AutoRecover and AutoSave features to avoid data loss in case of a crash. Default location AutoRecovered files are – “drive:\Users\Admin\AppData\Roaming\Microsoft\Word\ (filename)”
Before proceeding with the recovery information, note these steps (Word, PowerPoint and Excel) –
- Navigate cursor to File section -> Option button -> Save
- Select checkbox – Save AutoRecover information every <set> minutes
- Also select checkbox – Keep the last autosaved version if I close without saving
Note: Make sure you do not lose your latest work. Click on save button (Ctrl+S) often.
Adjust AutoRecovery time = 10 minutes so that you will not lose more than 10 minutes of latest work. Increasing time limit will make your Office application work faster.
Let’s talk about a scenario in which you are working on one of Office applications (for e.g. MS Excel). Abruptly if power knocks out, AutoRecover then works while restarting the application. AutoRecover tries to open the Excel file in the same way as it was before (same cells). AutoRecover also saves your workspace which is something more than just saving files.
PowerPoint presentation contains number of slides. Contents in these slides include images, videos, text data, and other multi-media objects. Losing the accessibility means losing all the data. Go through this brief description on PowerPoint Repair
Why does MS Word file get corrupted?
Some of the common reasons due to which your file gets inaccessible are:
- When system does not shutdown properly
- System malfunction
- Virus infection
- Abrupt cancellation of program
- Failure of hardware
- Improper closing of Word document.
Files can be get corrupted due to any of the above reason. Corruption can lead to permanent loss of files. It is safe to have a backup of all your Word files, if you have a backup then you can easily recover your Word file. If you haven’t created any backup of your Word file then the only option to get your data back is by repairing it or using third-party utility to recover data from your corrupted Word file.
How to Repair Word Document?
Try Word Recovery Tool
Most easiest and sure way to get back your damaged data again in original form is third-party recovery program. First question that will be clicked now is – “How to get Word Recovery tool?” From a pool of many third-party programs, choose this right Word Recovery tool by reading its features carefully.
With no compatibility issues, this tool becomes prominent technique with excellent algorithms designed to recover maximum data from severely crashed/damaged Word document. Below I have also discussed built-in option to repair Doc file and described how to extract data to new file.
Access document in “Open and Repair” mode
Open and Repair is the option that should be selected in order to open inaccessible file which requires to be repaired. Document which is corrupted due to minor error can be easily recovered by opening through this preference. Not feasible to fix heavy corruption. Users unfamiliar with this may refer to given steps –
Change the format of Word document
It is an alternate method that can be used if the file does not get repaired by “Open and Repair” feature. Modifying the Word file extension by .rtf or .txt and then try to open will change the file format.
These suggested ways can also be implemented to repair Excel file or to extract data in any similar applications (OpenOffice Calc)