How to Export Lotus Notes Email to Outlook PST File?

IBM Notes and Microsoft Outlook both are popular email client applications, but are different from each other. IBM Notes (which was formerly known as Lotus Notes) is a client software application that provides business collaboration functions which include email messages, contacts management, calendars, to-do lists, and many more. On the other hand, Microsoft Outlook is not just an email client application but also a personal information manager.

Both the applications are commonly used for mailing purpose. The major difference between them is the files used by these applications for storing mailbox data. Lotus Notes stores email messages, calendar data and other business information in Notes storage Facility format, called NSF database. While Outlook creates Outlook data file for storing the entire mailbox data, such as: emails, contacts, calendars, tasks, notes, journals and all other items including attachments.

Sometimes it happens that Lotus Notes users need to export their emails and other data to Outlook. But unluckily, there is no direct way to export Lotus Notes email to Outlook. Lotus Notes emails and other mailbox data are stored into an NSF database which is not supported by Outlook client. In such situation, you need to perform NSF to PST conversion.

When and why NSF to PST conversion is needed?

Think you are using Lotus Notes, but now you want to switch to Outlook client. There could be any personal reason or any corporate constraint. Sometimes switching from one organization to another could be the reason. How? You were using Lotus Notes earlier in your previous organization. But now where you are currently working, you need to use Microsoft Outlook. You don’t want to lose your old mailbox data saved in NSF format. But you can’t use them in Outlook without performing NSF to PST conversion.

How to perform NSF to PST conversion?

Now the question that comes here is how to perform NSF to PST conversion. Neither IBM provides any built-in utility for exporting NSF data to PST format, nor does Outlook. Computer professionals and experts always recommend making use of a third-party professional converter utility. But before going for any such third-party paid software, you can try an easy manual trick that can help you export Lotus Notes email to Outlook without requiring any third-party tool. If the manual trick doesn’t work or fails, then you can switch to a third-party NSF to PST Converter tool.

Export Lotus Notes Email to Outlook Manually

The manual procedure is divided into two parts in which first you need to export the NSF data into a file which can be imported to Outlook with ease. And after that, you can import the file to Outlook in order to access the mailbox data.

To know how to export Lotus Notes email, follow the steps shown below:

Step 1: Launch Lotus Notes client application on your system.

Lotus-notes

Step 2: Now open the NSF database from which you want to export the data.

Step 3: On the Menu bar, go to the File tab and click Export… in the options.

how to export Lotus Notes email

Step 4: The Export wizard will pop up. Browse a location on your system directory where you want to save the file.

how to export Lotus Notes email

Also, you need to define the file type in which you want to save the data. Click the drop-down arrow of Save as type option and select either Comma Separated Value or Structured Text. Click Export.

  • If you have defined Comma Separated Value as file type, the following pop-up box appears:

how to export Lotus notes to CSV

Select the options, and click OK.

  • If you have defined Structured Text as file type, the following pop-up box appears:

how to export Lotus notes to structured text

Select the options, and click OK.

You have successfully exported the Lotus Notes email to the defined format, i.e. either Comma Separated Value or Structured Text. Now it’s the time to import the file to Microsoft Outlook. Follow the simple steps shown below:

Step 1: Launch Microsoft Outlook email client application on your system.

microsoft-outlook

Step 2: On the Menu bar, go to the File tab and click Import….

How to import CSV to Outlook?

Step 3: The Import and Export Wizard will pop up.

How to import CSV to Outlook?

Now choose Import from another program or file in the options and click Next.

Step 4: On the Import a file wizard, select Comma Separated Values (Windows) in the options and click Next.

How to import CSV to Outlook?

Step 5: Click Browse and select the CSV file you want to import to Outlook.

How to import CSV to Outlook?

Also, select other options (if required). Click Next.

Step 6: Now select the destination mailbox folder into which you want to import the CSV file.

How to import CSV to Outlook?

Click Next.

Step 7: Before you can import the CSV file to the defined Outlook mailbox folder, you can check the options here. You may also change the destination folder here, if wish.

How to import CSV to Outlook?

Click Finish to start the importing process.

Step 8: The importing process is being executed on your system. Please wait until it gets successfully completed.

How to import CSV to Outlook?

Within a couple of minutes, the CSV file will be successfully imported to the selected mailbox folder. You can check it now.

Professional NSF to PST Converter

Sometimes manual trick may fail or not work. Also, it takes enough time to export Lotus Notes email and then import to Outlook. Novice or non-technical users may find it quite challenging for them to perform. In such situation, what comes there to help them is a 3rd party professional converter software. NSF to PST Converter, provided by SysInfoTools Software, can make the NSF to PST conversion task so easy and reliable that any technical or non-technical user can use with ease. Without causing any changes or alteration, the software performs safe conversion of NSF database into Outlook PST format while the originality of mailbox data. It keeps the original NSF database files intact or unchanged after conversion. Software supports all popular versions of IBM Notes (formerly known as Lotus Notes), including the latest v9.0.1.

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